Why use this tool?
- Models availability person by person.
- Separates working time from realistic focus time.
- Scales recent velocity to the capacity available now.
Sprint Capacity Planner
Turn working days, daily hours, and focus time into realistic team capacity before pulling work into a sprint.
Focused capacity
120.9 hours
Team members
3
Suggested load
32 points
Availability
Focus accounts for meetings, support, and normal interruptions.
NameDaysHours/dayFocus %Capacity
40.5h
38.4h
42.0h
Calibrate with recent velocity
This estimates a point target from your last sprint’s points per focused hour.
Complete tool guide
How to calculate realistic Sprint Capacity
The Sprint Capacity Planner estimates focused delivery hours from each person’s available days, workable hours per day, and focus percentage. It helps a team account for leave, ceremonies, support, and normal interruptions before committing to sprint work.
You can also calibrate a suggested story-point load from the previous sprint’s velocity and focused hours. This is a planning forecast, not a productivity score or a promise of exact output.
Common use cases
- Planning a sprint affected by holidays or planned leave.
- Comparing capacity when team membership changes.
- Creating a grounded point target before selecting backlog items.
How to use it
- 1
Add each delivery team member and their available workdays.
- 2
Enter workable hours per day and a realistic focus percentage.
- 3
Review total focused capacity in hours.
- 4
Enter the last completed velocity and corresponding focused hours to see a suggested point load.
Capacity formula
For each person, focused capacity equals available days × hours per day × focus percentage. The tool adds those values to produce the team total.
Choosing a focus percentage
Focus percentage represents time left after meetings, support, administration, communication, and routine interruptions. Base it on team history when possible rather than an aspirational target.
Velocity calibration
Suggested points equal historical velocity multiplied by current focused hours divided by historical focused hours. The comparison is meaningful only when estimation practices and team context remain reasonably consistent.
Practical tips for better results
- Subtract public holidays, leave, training, and known on-call obligations.
- Use workable delivery hours rather than contracted hours.
- Keep a buffer for unplanned work and uncertainty.
- Never compare individual focus percentages as performance ratings.
Frequently asked questions
How do I calculate sprint capacity?
For each team member, multiply available days by workable hours per day and by the focus percentage. Add each person’s result to get total focused team hours.
What focus percentage should I use for sprint planning?
Use a percentage supported by recent experience after ceremonies and interruptions. Many teams start with a conservative estimate, then refine it using actual capacity and delivery data.
Is sprint capacity the same as velocity?
No. Capacity estimates available focused time, while velocity records completed story points. The tool can use recent velocity per focused hour to suggest a load, but neither measure guarantees delivery.
Keep working
Related team tools
Continue with another focused tool from the same collection.
Planning PokerCapture hidden Fibonacci estimates, reveal together, and compare the vote spread.Sprint Scope PlannerBuild a goal-led sprint scope and compare selected story points with capacity.Picker WheelSpin a name wheel, keep a pick history, and optionally remove each selected entry.Team ShufflerRandomize a participant list into a fair speaking or turn-taking order.